Good afternoon,

I've taken a look at the bylaws from the Oly Rollers and have made quite a few changes on them to appropriate them for our league. But there are still several things that need to be looked at and decided upon by the team. This has also been emailed out to everyone on the current list so you hopefully have your own copy there.

The issues that I was noticing that I know need attention are:

Board members. Are we going to continue to have the four elected positions plus three sitting board members for the board? I have been involved with organizations in the past who have made committee chairs to be voting board members. Just an idea for you to consider.

Board voting. Some organizations do not allow the president to vote. Some do not allow the secretary to vote. But as it is now with an uneven number of board members, it should be fine.

Fresh meat. Oly Rollers does this and I have left all that info in there for the time being. I am fairly sure that we are not going to do this, but I'm hesitant to take that out until I get a general consensus from our skaters or the board or whoever comes together to ratify this. However, we can change this part of our bylaws to reflect our Junior Derby.

That's another issue I was considering and it's up to all of you, not me. Are you going to put these to a vote to all legal members of the league (as they are outlined in these bylaws) or just the board? Again, up to you and not me.

Finally, I put an addendum on the very end referencing Robert's Rules of Order so we can follow effective procedure in meetings, decisions, and votes or any other issue that is not outlined in this document. If you are unfamiliar with Robert's Rules, here is a listing of results that Google gave me so you can get multiple sources on what they are:

http://www.google.com/search?hl=en&safe=off&q=Robert%27s+rules+of+order&btnG=Search


So, discuss all of this plus anything else you see that needs changing, have a meeting and/or get back to me and we will get this more streamlined.

Hope to see the majority of you at practice this evening.




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ATOMIC CITY ROLLER GIRLS, LLC

BYLAWS & MISSION

Mission Page 2

I. Management – Board of Directors Page 2

A. Elections Page 2

B. Decision Making Page 3

C. Disciplinary Actions Page 3

II. Membership Page 4

A. General Members Page 4

B. Fresh Meat Members Page 5

C. Staff Support Page 6

III. Code of Conduct Page 7

IV. Membership Termination Page 8

V. Bouting and Team Issues Page 9

A. Team Selection Process Page 9

B. Team Requirements Page 9

VI. Dissolution of Atomic City Roller Girls, LLC Page 10

APPENDIX A (Board Member Duties) Page 12

APPENDIX B (Committees) Page 14

APPENDIX C (Disciplinary Action Guidelines) Page 16

APPENDIX D (Voting Procedures) Page 17






Mission of Atomic City Roller Girls

Atomic City Roller Derby is a "for the skaters, by the skaters," all female organization that strives to provide an environment that will compliment and enrich the overall quality of women's amateur athletics. The emphasis of the organization is to provide opportunities that encourage the maximization of individual potential, a sense of commitment and teamwork, and the development of personal character while maintaining an environment that values the importance of giving back to the community through community outreach and charity support for women and children.

1. Management - Board of Directors

The legal members of the Atomic City Roller Girls LLC (also referred to as ACRG in this document), agree to be governed and managed by a Board of Directors (hereafter referred to as Board). The Board shall consist of a President, Vice President, Secretary and Treasurer. The responsibilities of each Board member are established in Appendix A of the Bylaws. Board members must be legal voting members of the ACRG. An exception may be made for the Secretary, the Secretary may be a member of support staff if there are no legal voting members that wish to assume the role.(Do we want to do this?)

The Board shall strive to hold regular monthly League meetings to ensure that all voting members have knowledge of current decisions and issues involving the League. At a minimum, an all League meeting will be held every 3 months. Notice of League meetings shall be posted on the ACRG forum, announced at practices and provided via e-mail to all members. The Board may set additional requirements for meetings, such as whether they will be closed or open, at their discretion but must provide notice of the additional requirement prior to the meeting.

The Board shall have the authority and responsibility to determine what committees shall be created by August of each year and, by majority vote, shall appoint a chair to each committee by September. Committees and their responsibilities shall be established in Appendix B each year. (Will committee chairs get voting rights on the board?)

1. Elections: The Board shall be elected by a majority vote of all legal members of the ACRG. Elections shall be held annually during the month of August at an all League meeting. All members interested in running for a position on the Board shall provide notice of their intention to run at least one month in advance of the August election either during an all league meeting or via e-mail to the league's most up-to-date e-mail list. Elections shall follow the voting process established in Appendix D.
* Board members may resign from their position at any time but must provide 2 weeks notice to the Board. Upon receiving notice, the Board shall schedule an all League meeting to inform the League of the resignation. A new election for the open seat on the Board shall occur within 1 month of the all League meeting. The individual elected to fill the vacancy shall be up for re-election at the next regularly scheduled September election as any other Board member.
* A super-majority (2/3rds) vote of all legal ACRG members may force an immediate re-election of all Board members at any time during the year. (All? Or just any? Do we wish to do this?)
2. Decision-Making: The Board is authorized to make binding decisions on behalf of the ACRG for any issue. The Board shall strive to involve and consult with the League in major decisions affecting the League but the League understands that due to time constraints and the need to sometimes make quick decisions some major decisions may have to be made prior to full consultation with the League. In instances where the Board is unable to consult with the League prior to taking action on a major decision, the Board shall inform the League members of the specifics of the decision and the reasoning behind the action at the earliest possible opportunity.
* All decisions made by the Board must be made by a majority vote. The President, Vice President, Treasurer and Communications Officer all have one vote in all decisions. In the event of a tie, the Secretary shall cast the deciding vote. Votes can be done via e-mail sent to all voting board members or at any board meeting where all voting members of the board are present. (this needs to be amended for how many board positions we actually have/want, including committee chairs or sitting board positions).
* Decision-making by the league shall follow the voting process in Appendix D.
3. Disciplinary Actions: Decisions regarding disciplinary actions involving members or support staff are under the sole authority of the Board. The Board shall be responsible for hearing all member or support staff complaints, shall take input from all parties to the dispute, and shall strive to mediate any conflict without resorting to formal disciplinary action or sanctions. In the event a disciplinary action or sanction is deemed appropriate by a majority vote of the Board, the Board shall present the decision to the League at an all League meeting prior to taking action on the decision. A decision to terminate a skater's membership with ACRG or a support staff's involvement with the ACRG shall require a unanimous vote of the Board. The Board shall establish guidelines for disciplinary action by January 1st of each year as Appendix C to the bylaws and ensure that all league members have notice of those guidelines.





2. Membership

ACRG consists of the 2 types of legal members: General Members and Fresh Meat. Additionally, the league, ACRG, consists of support staff who are non-voting and are not legal members of the LLC.

1. General Members

General members are women committed to being a part of ACRG on an active and ongoing basis and who intend to skate on a team. All general members are entitled to 1 vote on all issues presented to the league. All general members may terminate their membership with the Atomic City Roller Girls, LLC at any time at their own discretion and need not obtain prior approval from the League or Board. All issues related to membership termination shall be governed by Section IV of the Bylaws.

All general members shall meet the following requirements:

1. Must be at least 18 years of age
2. Hold a current USARS amateur card
3. Pay monthly dues as established by the Board
4. Wear full protective gear while participating in all Derby events including helmet, mouth guard, knee and elbow pads, wrist guards. Failure to do so may result in inability to participate in the event.
5. Fill out and sign the liability waiver, emergency contact forms, and membership agreement and ensure that copies of all signed forms are given to the Secretary along with a copy of the member's USARS card and health insurance card (if applicable).
6. Meet monthly practice requirements as established under Section V of the Bylaws and as established by the Coaching committee.

All general members have the following responsibilities as an active, voting member of the ACRG:

1. Agree to follow the code of conduct at all league sponsored events and while wearing ACRG gear.
2. Agree to abide by all Bylaws
3. Participate in at least 2 fundraising events and 1 charity event each year.
4. Agree to work on/assist with at least 1 committee
5. Assist in bout production activities as required by the Board. Every member is responsible for assisting in some way the production of every bout.
6. Agree to abide by disciplinary decisions made by the Board.
7. Each member understands that while the Board has a duty to inform members of issues related to League business it is also each member's individual duty as a voting member to remain actively engaged in the daily business of the League. In order to participate in decision making for the League, each member with e-mail access agrees to check their e-mail on a regular basis for messages from the Board regarding pending business. A member that fails to check their e-mail regularly may not file any complaints regarding an inability to participate in the on-line decision-making process. A member without e-mail or online access may request, in writing, that the Board use an alternative means of contacting them for pending business. It shall be the Communication's Officer's responsibility to contact these members when e-mail notices are sent out.

2. Fresh Meat:

Fresh meat includes all women who are new skaters and are not yet a part of a team but have completed the necessary trial period as established by the Board. Fresh meat are not eligible to be on a team and bout until they are 21 years of age. All fresh meat are entitled to 1 vote on all issues presented to the league. All fresh meat may terminate their membership with the Atomic City Roller Girls, LLC at any time at their own discretion and need not obtain prior approval from the League or Board. All issues related to membership termination shall be governed by Section IV of the Bylaws.

All fresh meat shall meet the following requirements :

1. Must be at least 18 years of age
2. Hold a current USARS amateur card
3. Pay monthly dues as established by Board
4. Fill out and sign the liability waiver, emergency contact forms, and membership agreement and ensure that copies of all signed forms are in the binder at Skateland along with a copy of the member’s USARS card and health insurance card (if applicable).
5. wear full protective gear while participating in all Derby events including helmet, mouth guard, knee and elbow pads, wrist guards. Failure to do so may result in inability to participate in the event.

All fresh meat have the following responsibilities as an active, voting member of the ACRG:

1. Agree to follow the code of conduct at all league sponsored events and while wearing ACRG gear.
2. Agree to abide by all Bylaws
3. Participate in at least 1 fundraising event and 1 charity event each year.
4. Assist in bout production activities as required by the Board. Every member is responsible for assisting in some way in the production of every bout.
5. Agree to abide by disciplinary decisions made by the Board.
6. Each member understands that while the Board has a duty to inform members of issues related to League business it is also each member’s individual duty as a voting member to remain actively engaged in the daily business of the League. In order to participate in decision making for the League, each member with e-mail access agrees to check their e-mail on a regular basis for messages from the Board regarding pending business. A member that fails to check their e-mail regularly may not file any complaints regarding an inability to participate in the on-line decision-making process. A member without e-mail or online access may request, in writing, that the Board use an alternative means of contacting them for pending business. It shall be the Communication’s Officer’s responsibility to contact these members when e-mail notices are sent out.



3. Support Staff:

Support staff are those people who are actively involved with ACRG on a consistent and regular basis but are not actual skaters on a team. Support staff are not legal members of the LLC and, as such, do not have an official vote on league business. However, support staff may have binding authority on issues related to their role with the ACRG as established in the Bylaws and as determined by the Board. Support staff includes: coaches, referees, mascots, announcers, score keepers, penalty trackers. Support staff have the following requirements and responsibilities:

1. Shall fill out liability waiver and emergency contact information
2. Shall agree to follow Bylaws including the general code of conduct established in Section III
3. Shall Not be required to pay membership dues
4. Are encouraged to participate in fundraiser events, charity events and committees
5. Agree to perform other duties and responsibilities relative to their specific role as established by the Board.

3. Code of Conduct
1. By committing to be a part of Atomic City Roller Girls LLC, one intends to act as a representative of this league. ACRG members and support staff agree to act in a manner that sets a positive example for ourselves and the Tri-Cities community by promoting sportsmanship, self respect, and the respect of other participants in the sport of roller derby, including our fans (which also include children). Members and support staff agree to act in a manner that reflects the ACRG mission statement.
2. At practices the Head Coach and the Head Referee have ultimate say in decisions at practices. Members and support staff agree to treat the Coaching staff with respect.
3. Members agree to respect disciplinary decisions and calls made by the referees. The Coaching staff and Head Referee have final authority over any call on any discrepancy during play or practice. If a skater believes that a problem is not resolved appropriately by those authorities, it is that skater’s responsibility to seek involvement of the Board via a written complaint.
4. Members understand that all ACRG league and team logos and names are property of the Atomic City Roller Girls, LLC. No screens, iron-ons, etc. are to be made without prior permission from the Board. Members understand that they are not to use the league or team name or logo for personal profit or gain.
5. Members understand that there are inherent risks in this sport and that anyone who participates does so at one’s own risk, and should have the physical ability and skill level necessary to participate safely.
6. Skaters must meet the minimum skills and safety requirements as directed by the coaching staff. These skills and safety requirements shall adhere to the guidelines established by the Women’s Flat Track Derby Association.
7. Skaters agree to treat all other Roller Derby League members and support staff with respect during roller derby bouts and events. Skaters shall not defame other skaters or leagues publicly or in print.
8. All members agree to not skate, including both at practice or at bouts, or work shifts at events under the influence of drugs or alcohol and understand that such action is subject to disciplinary action by the Board.
9. All members and support staff agree to adhere to the most current and up to date WFTDA Standardized Flat Track Roller Derby Rules.





4. Membership Termination
1. All legal members of Atomic City Roller Girls, LLC may terminate their membership at any time without prior approval. Membership may be terminated in the following ways by a member:
* Verbal communication to a Board member or Coach
* Written communication to the Board, including e-mail
2. Membership termination may be assumed by Atomic City Roller Girls, LLC if a member fails to participate in practices, fails to participate in events and fails to pay membership dues for 3 consecutive months. A member may appeal this decision to the Board. The Board may, by majority vote, agree to allow the member to retain membership status without having to go through a new trial period but shall require the skater to pay all back membership dues in order to regain their original membership status.
3. Rights & Responsibilities upon termination:
* A former Atomic City Roller Girls, LLC member is not entitled to any form of compensation or share of profits at or after termination.
* A former Atomic City Roller Girls, LLC member that terminates membership before or on the 15th of the month is entitled to reimbursement of that month’s membership dues.
* A former Atomic City Roller Girls, LLC member that terminates membership after the 15th of the month is not entitled to reimbursement of that month’s membership dues.
* A former Atomic City Roller Girls, LLC member is entitled to retain all gear, ACRG merchandise or uniforms in her custody that she has paid for regardless of whether a discounted price was paid. Any gear, merchandise, or uniforms that have not been paid for at the time of membership termination shall be returned at the time of termination or shall be paid for at the price that the woman would have paid as a member.
* Each Atomic City Roller Girls, LLC member understand that upon termination of membership she loses all rights to league or team property, including but not limited to logos, names, and pictures, and agrees to cease from representing herself as representing ACRG in any way.





5. Bouting and Team Issues
1. Team Selection process: Team selection and try-outs are under the sole authority of the Coaches. Any complaints regarding decisions made by the coaches regarding team selection shall be made in writing to the Board and shall be resolved by the Board.
2. Team Requirements:
* Membership : Only General Members are eligible to be assigned to a team.
* Practice Requirements: If any member does not attend practice for more than one month without notice to and permission from the Board and/or Coach she will be removed from the team roster and become fresh meat. As fresh meat the member is eligible to retry out for the team at the next scheduled try-out period. A member that wishes to rejoin the team prior to the try-out period must appeal the original removal decision to the Board and Head Coach. The request must be made in writing. The Board shall be consulted in the final decision, but the Head Coach shall have final authority over the decision.
* Bout Eligibility: To be eligible to participate in any bout a team member must attend at least 60% of all scheduled practices each month and assist in bout production activities as established by the Board/Bout Committee. Speed practices may count towards that 60% threshold. The Coaching Committee has the authority to set additional bout eligibility rules. Waivers of the 60% rule may be made by the Board and the Coach on an individual case-by-case basis. The following guidelines will govern decisions to waiver this rule:
- Members give Prior Notice: Waivers will be more likely to be granted when a member is able to give prior notice that she will be unable to make 60% of practices in a month. The Board and Coaches will generally grant this type of waiver in the instances of work schedule conflicts, pre-planned family vacations, and known medical conditions.
- Member requests after-the-fact: Waivers will be less likely to be granted in these instances except in the following types of cases: medical emergencies, injury or sickness, family emergencies, unpredicted change in work schedule, unexpected child care needs, and natural disasters. In after-the-fact requests, the Board and Coaches will consider whether the failure to meet the 60% threshold is a re-occurring theme or a one-time instance and whether there is a pattern to the skater’s failure to attend practices.

6. Dissolution of Atomic City Roller Girls, LLC

Any member of the Atomic City Roller Girls, LLC may move that the LLC be dissolved at any time by filing a formal written notice of a request for dissolution with the Board. The following process shall be followed upon receipt of the written notice.

1. 1st All League Meeting: Upon receipt of such notice the Board shall convene an all League meeting within 2 weeks. The Board shall request that all support staff attend the all League meeting as well. At the all League meeting, all members and support staff shall receive a copy of the formal written notice requesting that the LLC be dissolved. The member or members requesting the dissolution of the Board shall present their reasoning for the request at the meeting. All members wishing to comment either pro or con to the request shall be allowed comment. A vote on whether to dissolve shall not be held at this 1st all League meeting. A second all League meeting shall be scheduled for the actual vote and shall be within 2 weeks of the 1st meeting. Any members not able to attend the first meeting shall be sent written minutes of the meeting. Any member or support staff may request written minutes of the meeting. The member that filed the written request for dissolution may, at this meeting, withdraw their request at any time by making the announcement that the request is withdrawn. Once the meeting is adjourned and no announcement to withdraw has been made the dissolution process must be completed even if the member who made the request later wants to withdraw it.
2. 2nd All League Meeting: A vote shall only be held if 2/3rds of the legal voting members of the Atomic City Roller Girls, LLC are present at the 2nd meeting, including all current Board members and all current Committee chairs. Proxy votes shall count towards the 2/3rds threshold if the proper procedures have been followed. If 2/3rds are not present another date for the 2nd all League meeting shall be set for the earliest possible date and all members shall be notified by phone of the new date. This shall be repeated until a meeting can be held.
* Voting: All votes shall be by written secret ballot. Board members and Committee Chairs shall note on their ballot that they are a Board member or Committee chair but not list their name. The votes shall be counted publicly by the President and Vice President at the meeting. To approve a dissolution of Atomic City Roller Girls, LLC the following criteria must be met:
o A super-majority yes vote (2/3rds) of all legal members.
o A majority yes vote of all current Board members (the Secretary shall have a vote in this instance)
o A majority yes vote of all Committee Chairs.
* Proxy Voting: Proxy voting will be allowed if the member sends a written and signed letter expressing whether they vote yes or no on the issue of dissolving Atomic City Roller Girls, LLC. This letter must be sent or delivered to the President or Vice President of the League prior to the 2nd all League meeting and will be held in confidence. The President, under the observation of the Vice President will convert the letter into a “secret ballot vote” of yes or no. If the proxy vote(s) would be the deciding vote(s) the individual(s) will be called to confirm that is their vote. Only the Board members shall know who is a proxy vote. The Board shall notify the members at the meeting of the number of proxy votes.
* Final Decision: The final vote on dissolution shall be written in the minutes of the meeting and sent to all members. Upon a decision to dissolve the Board has 3 months to fill out the necessary paperwork and file it with the State, settle all business debts, pay or make arrangement for payment of all taxes, notify all sponsors of the decision to dissolve, notify all Leagues that may have bouts already scheduled with the ACRG of the decision and finalize all other pending business as necessary including how to dispense of remaining ACRG property and merchandise. During these 3 months no ACRG fundraisers, charity events or bouts shall be held. The Board may request additional time from the League beyond the 3 months if it is necessary. The League must approve the additional time by a majority vote – this vote may be done via e-mail to the all League email list and members must be given at least 1 week to respond. A failure to respond to the e-mail shall be counted as a yes vote.
3. 3rd Meeting: When all pending business has been finalized a 3rd and final all league meeting shall be held for the Board to report on the status of business debts and taxes paid, notifications to sponsors and other Leagues, and other remaining issues as necessary. At this meeting a decision on what charity to disburse the profits of Atomic City Roller Girls, LLC shall be made.
* Profits: All profits remaining after business debts and taxes are settled shall be donated to a charity chosen by a majority vote of the legal members of ACRG at the 3rd and final meeting.
* Atomic City Roller Girls Name/Logo etc.: After dissolution, all members agree that neither they nor their immediate family shall register the name Atomic City Roller Girls with the State as an LLC or other business and shall not use the name or logos for any other business in the State of Washington.



APPENDIX A

Board Members: Descriptions of Duties

President

The President responsibilities include the following:

* Shall call and preside over all League meetings.
* Shall maintain regular communication with Board members, Coaches, Referees and Committee Chairs in order to promote coordination and smooth operation of the League business.
* Ensure members are aware of and updated on all decisions and league business in a timely fashion.
* Shall support and maintain the mission and philosophies of the league and strive to be a positive role model and public face of the ACRG with the community and other Leagues.
* Shall have the primary role, with the Vice President, in mediating and resolving member complaints and informing the Board when disciplinary action may be necessary.
* Shall act as the Bout Committee co-chair



Vice President

The Vice President’s responsibilities include the following:

* In the Presidents absence, shall resume all of the President’s responsibilities.
* Shall monitor and maintain regular communication with the Committee Chairs and members in order to promote smooth operation of all League business and report any potential problems to the President in a timely fashion.
* Ensure members are updated on all decisions and league business in a timely fashion.
* Shall support and maintain the mission and philosophies of the league and strive to be a positive role model and public face of the ACRG with the community and other Leagues.
* Shall have the primary role, with the President, in mediating and resolving member complaints and informing the Board when disciplinary action may be necessary.
* Shall act as the Bout Committee co-chair.






Communications Officer

The Communications Officer’s responsibilities include the following:

* Shall act as the liaison between the members and the Board by actively listening to and soliciting feedback from all members on issues related to how ACRG runs as a business and a League and inform the President and Vice President of any thoughts or ideas proposed by ACRG members or support staff.
* Ensure members are updated on all decisions and league business in a timely fashion.
* Responsible for maintaining all web-sites and for checking emails associated with the web-sites.
* Responsible for maintaining positive relations with other Leagues via Inter-league communications and keeping the President and Vice President informed of all relevant information from other Leagues.
* Responsible for contacting members without e-mail or online access of pending business requiring a decision if the member without e-mail or online access has filed a written request that the Board use an alternative means of contacting them for pending business.



Treasurer

The treasurer’s responsibilities include:

* Preparation and maintenance of an accurate record of all funds and disbursal of funds as directed by the president and Board of Directors.
* Making reports on status of current League funds to Board and other members at their request.
* Tracking payment of membership dues and monitoring/maintaining the League’s bank accounts.
* Ensuring the League pays its taxes.
* Working with the President and Vice President to develop the League’s estimated budgetary requirements each year. This estimate shall be prepared by January of each year and made available to the chairs of the sponsorship and fundraising committees.
* Work with the various Committee Chairs to develop appropriate accounting practices for all incoming and outgoing funds, including: requiring that at any fundraiser, merchandise sale, event or bout two members will count and record the intake of money prior to the deposit by the Treasurer.



Secretary

The secretary’s responsibilities include:

* Maintaining the minutes of all meetings and ensuring that all members have access to those minutes upon request.
* Acting as the tie-breaking vote as necessary.

APPENDIX B

Committees

It is the Boards responsibility to establish committees as necessary to accomplish the goals and mission of Atomic City Roller Girls, LLC. The following committees and corresponding responsibilities are established for the 2009 season.

Overarching Chair Responsibility:

All Committee Chairs shall be responsible for reporting to the Board on the progress of their work as necessary and as requested. Board Members shall be informed of committee meetings by the chairs of each committee and may attend meeting of any committee but are not required to.

* ACRG Fundraising and Events Committee
- The mission of the committee is to plan, organize, oversee and follow through on fundraising and other events. The committee is expected to plan an afterbout party for each bout, homecoming parties for each out-of-town bout, and at least 4 fundraising events per year. Additional charity events should also be scheduled to the extent possible.



* Sponsorship Committee
- The sponsorship committee will work to establish financial backing for the ACRG. The head of the committee will be responsible for contacting potential and existing sponsors, collecting all sponsorship packets and making reports to the Board the details of all current sponsorships upon request.



* Merchandise Committee
- The merchandise committee will track and order all merchandise and safety equipment used by the league. The committee will also be in charge of working with league members and sponsors to develop new merchandise.



* Bout Committee
o The bout committee is responsible for scheduling, organizing, and planning all bouts and related activities. The committee shall be co-chaired by the President and Vice President. The entire Board is expected to serve on the Bout committee. All league members are expected to participate in bout preparation activities as established by the Bout Committee. The Bout Committee shall ensure all other committees are aware of dates of scheduled bouts.



* Coaching Committee
o The Head Coach shall be approved by the Board. The Head coach shall determine who is a member of the coaching committee. All practices and team selection are under the sole authority of the coaching committee.
* Referee Committee
o The Head Referee shall be approved by the Board. The Head Referee shall determine who is a member of the referee committee. All referees shall attend at least one referee clinic each year. The Head Referee shall strive to host one referee clinic each year. The Head Referee is responsible for maintaining communications with referees from other leagues. The referee committee shall keep all members up-to-date on any changes to WFTDA rules. In the interests of maintaining complete impartiality, no referee may be a participating skater on any ACRG team. Referees are expected to attend at least one practice per week.





APPENDIX C

Disciplinary Actions: Guidelines that will be used by the Board

The Board retains sole authority for disciplinary actions. The President and Vice President shall have the primary role in mediating and resolving complaints and violations of the bylaws. The President and Vice President shall remain impartial and strive to listen to all sides of the issue giving rise to the complaint and shall attempt to resolve the conflict in a manner that does not involve formal, public disciplinary action.

The Board will use the following system for determining disciplinary action and/or consequences for violations of the Bylaws or for dealing with complaints against a skater:

- Verbal Warnings: For initial violations of the bylaws that are relatively minor infractions
- Level I: For repeated violations of the bylaws including multiple minor infractions, and for any complaints by an individual member about another member
+ Written warnings
+ A possible one week suspension from all ACRG activities
- Level II: For a consistent pattern of violations of bylaws, for major/serious violations of the bylaws and any action involving physical violence or threats towards another member or support staff.
+ Written warning
+ A minimum two week suspension from all ACRG activities. More severe punishments maybe deemed by the Board at their discretion.
- Level III: An intentional injury of another member or support staff.
+ Permanent removal from the team and termination of membership with Atomic City Roller Girls, LLC.



Suspensions shall be governed by the following rules:

- During a suspension a member is not to represent the ACRG in any way.
- Suspensions from the ACRG includes the following:
+ All events and bouts
+ All practices
+ All emails or internet posts that will be read by more than two ACRG members, with the exception of e-mails to Board members.






APPENDIX D

Voting Procedures and other General Meeting Procedures

The following procedures shall be used for all decisions made by the League as a whole unless the bylaws designate another process (ie dissolution procedures). Once a vote is announced and recorded it is final. Any member may request a re-vote on a final vote but must be supported by 2/3rds of the members. The request may not be made more than 2 weeks after the final vote and must be made either at an all league meeting or a written request that is signed by the required number of members and presented to a board member.

* Public Hand Vote: Votes may be taken by a hand vote of all voting members present. The President shall call for a hand vote of those voting “yes” and the Vice President and Communication’s Officer shall each conduct their own count of the hands and announce the resulting number. If the numbers counted by each are not equal a second count shall immediately occur. Regardless of the result, the President shall then call for hand vote of those voting “no” and the Vice President and Communication’s Officer shall each conduct their own count of the hands and announce the resulting number. If the numbers counted by each are not equal a second count shall immediately occur. The President shall then inquire whether anyone wishes to change her vote. If there is an answer in the affirmative the entire process shall be followed again. The President shall announce the result of the final vote and the Secretary shall record the number of “yes” and “no” votes. Names of who voted “yes” or voted “no” shall not be recorded. During a meeting at which a public hand vote is to be taken, the Board may, at its discretion, require that only voting members are present.
* Confidential Ballot Vote: Prior to a vote on any issue, any member may request a confidential ballot vote. Once a hand vote has started a member has lost this ability. Upon request for a confidential ballot vote the President and Vice President shall hand out slips of paper for each member to use as her ballot. The President shall then announce the issue that the vote is on and the Secretary shall record the question presented to the members. The ballots shall be collected by the Communication’s Officer or Vice President. The President shall conduct the count of the ballots and the tally shall be done by the Vice President. The entire process shall be completed at the meeting at which the vote was taken and may be monitored by any member. A public recount in front of all those present and casting votes may be requested by a member. The President shall announce the results of the final vote and the Secretary shall record the number of “yes” and “no” votes. When a confidential ballot vote is taken only voting members may be in the room.
* Proxy voting: Proxy voting shall generally not be allowed but may be allowed on a case-by-case basis by the Board. If proxy voting is to be allowed, the Board must provide at least 1 week notice of what issue the vote will be on, that proxy voting is to be allowed and what the process for proxy voting will be in that specific case. The default process for proxy voting in any situation is what is established in the Dissolution section of the bylaws but modifications (such as e-mail rather than a signed writing) may be made by the Board on a case-by-case basis for matters other than Dissolution.
* Any general meeting issues or procedures during Board, Committee, or League meetings not specified in this document will follow Robert's Rules of Order.